Event Support Staff

Positions Available: 4+
Currently Filled by:

1. OPEN POSITION
2. OPEN POSITION
3. OPEN POSITION
4. OPEN POSITION
5. OPEN POSITION

Position Description

Event Support Staff assist with the preparation, operation, and cleanup of congregational events, biblical feast celebrations, fellowship gatherings, community outreach activities, and special services. This position provides hands-on assistance to the Event Planner and other ministry coordinators, helping ensure events are organized, welcoming, and enjoyable for everyone attending.

Event Support Staff may serve in a variety of capacities depending on the needs of each event, including setup, decorations, hospitality, food service, equipment handling, and general logistical assistance. This ministry is ideal for individuals who enjoy working with others, helping behind the scenes, and contributing to the success of congregational activities without requiring a regular weekly commitment.

Responsibilities

Event Preparation & Setup

• Assist with setting up tables, chairs, decorations, and event materials.
• Help prepare meeting spaces, fellowship areas, and activity stations.
• Assist with transporting, unloading, and organizing supplies and equipment.
• Follow setup instructions and event plans provided by the Event Planner.
• Help ensure facilities are clean, organized, and ready before attendees arrive.

Event Operations

• Assist with guest registration, check-in, and directions when needed.
• Welcome attendees and direct them to appropriate locations.
• Support kitchen volunteers with meal setup, serving, and cleanup.
• Help distribute printed materials, programs, and event supplies.
• Assist with activities, games, presentations, and other scheduled event functions.
• Monitor supplies and notify the Event Planner when additional materials are needed.
• Respond to reasonable requests for assistance during events.
• Help maintain a safe, organized, and welcoming environment.

Event Cleanup & Organization

• Assist with dismantling decorations and event displays.
• Return tables, chairs, and equipment to their designated locations.
• Help clean and restore facilities after events.
• Organize and properly store reusable supplies.
• Assist with loading and transporting equipment when appropriate.
• Report damaged equipment or missing supplies.
• Provide feedback to the Event Planner regarding future improvements.

Requirements & Qualifications

• Willingness to serve and assist wherever help is needed.
• Dependability and punctuality for scheduled assignments.
• Ability to follow instructions and work cooperatively with others.
• Friendly, helpful, and flexible attitude.
• Basic organizational and communication skills.
• Willingness to follow event safety guidelines.
• Ability to perform assigned tasks safely; accommodations and alternative assignments can be arranged when needed.
• No specialized experience required for general event support.

Works directly with: Event Planner

Suggested Commitment

As needed for scheduled congregation events, biblical feast celebrations, fellowship meals, and outreach activities. Volunteers may participate in individual events based on their availability. When volunteering for this position, you are assumed to be available for all future events unless you specifically communicate that you will not be available.